ACADSYS

simply approved ...

ACADSYS Document Management System

Online solution approval workflow and invoice digitization. Easy-to-use, fully customized system. Modern technology, artificial intelligence and text recognition will make your everyday business easier when you need it. Today and every day.


Cloud Solutions Access Anywhere

Works in a cloud environment
On the latest IT platforms

Cloud solution

No user installations. A 100% web application lets you work, process and approve documents wherever you are online.


Approve documents Safer and faster processes.

Optimized fleet

Safer and faster processes that help you process your invoices much faster than before. Improve your credit with your suppliers and save your time and costs for your business.


No unauthorized payments

No unauthorized payments

An effective review and approval process will help you eliminate unauthorized payments. You have the option of registering contracts for each invoice and tracking the supplier's history.

Digitizing documents

Digitizing documents

End manual overwriting, billing, and document approvals. Once you have scanned, you only work with the electronic version of the documents. They are assisted by state-of-the-art text recognition technology and artificial intelligence.

You also have the option of filing attachments as additional documents and contracts. Use comments to communicate effectively to things, without the need for additional paperwork and crowded email boxes.


Electronic workflow

Electronic workflow

No more paperwork and moving important documents from table to table.

The whole approval process is fully transparent and traceable. You can specify users who will have the right to scan, process and approve your documents.


Divide and rule!

Divide and rule!

ACADSYS allows you to branch out the approval process according to suppliers and the amount of payments and divide them into responsible departments. Purchase office supplies will be approved by your secretary. Bigger costs only department head. You also have the option of setting up multi-level approvals where both your project manager and the department manager need approval.


Supplier gate

Supplier gate

Create vendor access to your ACADSYS and your invoices will be sent electronically, ready for approval. Or, if you need it, you can pay for it immediately if it meets the parameters you set.


Linked accounting systems

Linked accounting systems

ACADSYS controls the export of data for a wide range of supported accounting software that we are constantly expanding to meet the needs of our customers. No more costs and unnecessary rewriting. Your accountant has its own access.

peaceomega

Creates export of approved invoices to direct import format into accounting system. This means that an accounting company does not have to rewrite invoice data manually into accounting software. This production greatly accelerates the accounting firm's processing of received invoices.


WEB API & QR Codes

Export payment orders

For approved payments, ACADSYS will process your payment order in a format supported by your bank. You no longer need to check for such payments and provide them within a short time.


For small and large

For small and large

With its flexibility and ease of use, ACADSYS is the right solution for both small businesses and large corporations, with branch management and stand-alone vendor access.

You can use it as an archive for easy communication with your accountant and for export of payment orders. Or manage multiple companies where steps such as upload, scan, validation, approval, review, release, and posting are split between colleagues according to responsibilities, departments, and payouts.


How does it work?

Solution and technology

ACADSYS is an online application, so there is no need for you to run a complex server implementation and client station installs. ACADSYS is always updated and all new features are distributed immediately and to all its users.

It runs on modern cloud technologies with a high degree of security and your data is encrypted in databases and storage.

ACADSYS is a fully responsive and tested across a wide range of mobile devices and compatible with all modern web browsers.

Upload and scan documents

How do documents get to ACADSYS?

  • There are several ways to upload your documents to the system.
  • Upload electronic version of document
  • Bulk upload documents
  • Scan using PC scanner
  • Photo via mobile phone
  • By email (coming soon)

Upload electronic version of document

ACADSYS has the highest success rate of recognizing your data if you upload an electronic version of the invoice you have received from the vendor.

Bulk upload documents

An effective way to add documents can also be bulk upload. All you have to do is select multiple files instead of one file to upload to ACADSYS and wait for you to upload in the documents section for upload. It is not necessary for the person who scans the document at the same time to process and mark the documents. Scan using PC scanner.

Documents that come to your company on paper are not an obstacle to successful processing. You just need to scan such documents, ideally with the help of an automatic document feeder for easier work, and then create document scans into the system, either one by one or through mass upload.

For demanding, we are preparing to connect the scanner via LAN to our service.

Photo via mobile phone

If you are using ACADSYS on your mobile phone, you have the option to select an application or camera directly when recording a document. ACADSYS handles this scanned document with the same ease and efficiency. There are also applications that simplify photo shooting and crop and shoot your document. You can find such applications on the application store of your platform and they will then be available in the document upload menu.

By email (coming soon)

We are preparing for you the option to connect to an e-mail box to which ACADSYS will have access and attach attached documents from the attachments to the processing queue.

Recognizing text and data on documents

We are constantly expanding the ability to recognize text and data on documents to cover as many accounting and billing systems as possible and to minimize the amount of manual rewriting.

We use our own technology to extract data from documents, as well as various text recognition technologies that we buy and test in our local environment and to our clients' requirements.

Thanks to the resulting mixes of technologies and procedures, we reduce the need to describe data by up to 80%, and this data is only added once, making the process even more efficient.

What is the process of approving documents in ACADSYS?

After implementing the workflow system, you can fully manage the document approval process and define responsible colleagues for each approval phase.

The basic stages of approval are: upload, scan, verify, approve, check, release payments and post. You can further divide the approval itself into branches. Often this is used to divide by department in the company. We can then determine in which departments what amounts are required for approval and which colleagues. You can require multiple people approval at once or in a row.

If you are problematic in approving documents in your company, please contact our staff. You will learn what positive changes our solutions and how to use them with you can bring into your company life.

Statistics and History

ACADSYS offers clear and simple statistics. These are generated according to your settings in the approval lines and you can see clearly in which approval lines the documents are most often waiting and how many are currently being processed.

Simple statistics are also available for individual colleagues, such as the number of approved documents for this month and the average approval time in days.

Every colleague and document in the system has its own detailed history, so we can always track and document documents in a responsible and transparent way.


Our customers

Acadsys. All rights reserved.
Made with in Slovakia 2016 - 2019.